Files

The Most Effective Way of Organizing Your Files

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Thousands of photos, hundreds of films and countless files. Organizing your files can be a big job. Do you throw everything in one folder and are you looking for good luck every time? With some effort, you put the Explorer in the highest gear and use a few external programs to put things in order. Literally and figuratively.

Tip 01: Inventory but!

How is it actually done with the layout of your computer? For extra insight, a little help can do no harm; this is how you see what the hard disk is made up of. We use WinDirStat for this. The program makes an analysis of the contents of the hard disk. The window consists of two parts: in the upper part, you see all the files, with next to it a plane where you see the file formats. In the lower part, you will see a graphical representation of the disc format. Each color represents a specific file type. Click on a folder or file to see it in the visual overview. In addition to a good overview of the layout of the hard disk, WinDirStat helps to organize the computer. Double-click on a folder in the upper part of the window to expand it and see what the folder is made of.

Tip 02: Set the Explorer to your hand

Windows Explorer has been going for a lot of years and has improved over time under the bonnet. Despite the other programs that we also use for file management in this article, Explorer remains very useful. Of course: a shortcut on the desktop to Explorer is made quickly. But how do you ensure that the shortcut immediately opens your favorite folder? Right-click on an empty area of the desktop and choose New, Shortcut. In the Target box, take the following command: C: \ Windows \ Explorer.exe / n, / e, X: \ Folder . Replace X: \ Folder with the drive letter, the path, and the folder name. Click Next. Give the shortcut a suitable name and close the window with OK.

Tip 03: Rename in one go (1)

Do you have a set of files or folders that you want to provide with the same name in one go (distinguished by a serial number)? Select all items and right click with them and choose Rename or press F2. Enter the name and press Enter. All files are given the same name, with a unique serial number (for example ‘Croatia (1). Png’, ‘Croatia (2). Png’).

Make an inventory of the contents of the hard disk first

Tip 04: Rename in one go (2)

If you want to rename a large set of files in the same folder, you can easily do that. Select the first file you want to rename and right click on it. Choose Rename . Give the first file a new name and then press the Tab key. The cursor moves to the next file or folder. Enter the desired name and press Tab again for the next file.

Tip 05: Specific search

The search window in Explorer is very handy when organizing our files. Of course, you can use the window to search for specific folder and file names, but you can also request overviews of groups (for example from all jpg files). Type * for this. jpg and press Enter.

Tip 06: Copy as path

When organizing the files, it comes in handy to copy the path to the location, for example, if you want to create a shortcut to a file and need the full path for it. You can do this via Explorer: right-click on the file while holding down the Shift key. A hidden option appears: Copy as path. You can then paste the path (for example in a shortcut window).

Explorer does not show all options by default, and that is a shame

Explorer on the turbo

  • With a few handy key combinations you can work even faster with Explorer:
  • Windows key + Open
  • Alt + Right arrowFront Alt + Left arrowBack
  • Alt + Up arrow to the root
  • Alt + TabSwitch between the items
  • Alt + DAdd
  • address bar to
  • specify path F4Use the address bar menu F3Search
  • Alt + Open or hide the preview window
  • Alt + Shift + Open or hide
  • PDetail pane Alt + interview properties of a folder or file
  • F2Send name of a folder or file
  • Ctrl + Shift + N Create new folder
  • F10Menu Open file
  • F11Full screen
  • Ctrl + Mouse wheel to change the size of the icons

Tip 07: Quick access

Through the Ribbon in Explorer, you can access various options, such as display options on the tab image. At the top of the Explorer window, you will find the section Quick access: this section next to the title has space for options that you use often. You can add an option – or even complete groups of options – to Quick Access. Suppose you want the tab image, select group Show / Hide add, so you can turn quickly filename extensions and hidden items to display. Transfer image and right click on Show / Hide. Choose to Add to the quick access toolbar. The option is now directly available via the title bar.

Tip 08: Via the taskbar

Do you have a folder that you often open? Pin this to the taskbar. Open Explorer and drag the folder that you want to make easily accessible to the Explorer button (on the left side of the Windows taskbar). Then click with the right mouse button on the Explorer button. The folder has been added to the Pinned list. To remove folders, right-click on them and choose to detach from this list.

Tip 09: Via the Start menu

You can also make frequently used folders accessible via the Start menu. Open Explorer again and browse to the folder. Click on it with the right mouse button and choose Attach to Start . Then open the Start menu: you will see that the folder on the right has been added. Optionally you can move the folder to another location in the Start menu for even more overview.

Checklist for an ordered desktop

– Move desktop shortcuts to the Start menu:

Right-click on the icon and choose On Start.

– Group the items in the Start menu:

Move any tiles in the Start menu to groups and give them a name.

– Move desktop shortcuts to the taskbar:

Drag the icon to the taskbar and release it above.

Make sure that the desktop remains as empty as possible

Tip 10: Availability of your files

Do you use OneDrive and have you installed the latest version of Windows 10 (Windows 10 April 2018 Update)? Explorer shows which files are only available in the cloud and which files are also stored locally. Good to know if you board the plane and want to finish a document. You can also turn off these notifications if you do not use them. Open Explorer and choose View, Options. Tab display gives you uncheck the option Always display availability status .been added. Optionally you can move the folder to another location in the Start menu for even more overview.

Show everything!

Did you know that by default, Explorer is hiding the hidden files, folders and drives? We are of course not satisfied with that! Make sure everything is shown. In the Explorer window, open the View tab and choose View hidden files, folders and drives.

Tip 11: Privacy for everything

Anyone who opens Explorer will immediately see: the parts Frequently-used folders and Recent files. Very useful on paper, for example if you often work in the same folder. But with good privacy, it has little to do. If you do not want Explorer to keep track of which folders you use frequently and then show them, you disable the function. Open Explorer and choose Picture. Click Options. In the options window on the General tab, you remove the check marks in the Privacy box. These are the options Display recently used files in Quick access and Show recently used folders in Quick access.

Tip 12: Specific folders

Chances are you use folders for specific files, for example, a folder for your holiday photos, favorite music, and administration. You can adjust the properties of a folder for the content. In the Explorer, right-click the folder you want to modify and choose Properties. Open the Customize tab. Optimize this folder, choose the contents of the folder, such as Images or Music. For example, if you choose Music, Explorer will now show you a separate tab with music options as soon as you open this folder. In the Folder images box, you can also choose an image that Explorer should display as a folder icon by default. Finally, in the Folder icons section, you have the option of choosing a customized Windows icon. Handy!

Tip 13: Delete duplicates

Over time you have built up a large collection of files. There may also be duplicate files between them (for example from the last summer holiday) that are stored in different locations. A waste of space! With DuplicateCleaner you look for the duplicates and remove them. Get the latest version. Before you delete duplicate files, make sure that you always have a backup copy of your files. If you accidentally work too rigidly, you can fall back on this.

Look for duplicate files and folders

Tip 14: Archive and compress files

Some folders are no longer used, but you do not want to throw them away. Think of archive folders with for example old administration or photo folders that you barely overlook. By compressing these folders, they take up a minimum of storage space and you always have them at hand when you need them. Windows 10 has a built-in compression function, but we opt for the free and more extensive 7-Zip. You can find the latest version here. 7-Zip suppo Tip 15: Everything at your fingertips

No matter how well you organize your files, it is always important to be able to find them quickly. If you are not satisfied with the standard search function, expand Windows with Wox. This open source program can be used free of charge and, in terms of functions, is very similar to Spotlight, the search mechanism that Mac users have at their disposal. Download the latest version. To open the program, use the Alt + Spacebar key combination. As soon as you start typing, Wox shows not only the found programs but also files and websites. You do not need the mouse anymore!

Tip 15: Everything at your fingertips

No matter how well you organize your files, it is always important to be able to find them quickly. If you are not satisfied with the standard search function, expand Windows with Wox. This open source program can be used free of charge and, in terms of functions, is very similar to Spotlight, the search mechanism that Mac users have at their disposal. Download the latest version. To open the program, use the Alt + Spacebar key combination. As soon as you start typing, Wox shows not only the found programs but also files and websites. You do not need the mouse anymore!

Tip 16: Smart desktop layout (1)

To organize programs, you can best use the Start menu in Windows 10 or place the shortcuts to programs in the taskbar. Try to keep the desktop as empty as possible and, for example, only use it for temporary files. If you want to use the desktop as a starting point for programs and files, you can considerably improve the clarity of the Fences program. When installing, make sure that you do not accidentally install additional software (such as Groupy) if you do not appreciate this. It groups the items on the desktop into logical units. You create your own group for each group (for example, favorite websites and frequently used documents).

Tip 17: Smart desktop layout (2)

Handy from Fences is the ability to create rules, to automatically share the desktop on that basis. The rules are also useful if you place new icons on your desktop: they are automatically placed in the right place.

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