“Do you read the text for a moment? Comments or suggestions are welcome! “Do you get that question sometimes presented? Then know that Microsoft Word has a very handy editing function, which is especially intended for this kind of situation. Even if you sometimes receive a Word document with ‘crazy lines’ or speech bubbles, after this article you will know how to make comments and how you can improve in Word.
Tip 01: Make changes
To edit texts in Word in a professional way, you need the tab Checking. Do you want to make it easy for yourself? First, select the language in which the text was written via Language. In this way, you can remove any spelling mistakes from your text. Then choose Track Changes and click on Change Tracking again by clicking again. If you now adjust a word or phrase from the text, it will automatically appear in a different color. In the left margin, you see a line at the level of each sentence where you adjust something. If you click on that line, you will see the changes to the right of your document. To view all the details of the document, click Checking / Updating / Reviewing Pane. You then get a panel with all changes and comments in the left margin. Via the options below Markers show tick on the things you do and do not want to highlight. For example, it can sometimes be very annoying-but sometimes also badly needed – if you see all layout changes in the margins.
Tip 02: Comments
Do you want to enter into a dialogue with the author or do you wonder about a piece of text? Leave a comment on the document. In this way, you can suggest an alternative word or indicate that a certain sentence might be better removed. To post a comment, first select a sentence, word or full paragraph. Then click on the tab Check for Comments on the New note. You get a text box in the right-hand column where you can type a message. It is even possible to put certain words in italics or bold here.
Tip 03: Read and save
Are you completely through the text? If you have made many changes to the tracking function on, the document may look blurry. Via Check / Tracking, you can switch from All tags (in which you see all the explanation of the changes) to one of the other options. With Simple Marker, you only see the lines next to the text where something has changed. With No markers, you see the fully customized text and with Original, you hide all changes. For an extra check you set this mode to No markings and you pass the text one last time. Then select File / Save if and give your document a different name. For example, the original filename followed by your initials or ‘version 2’.
Tip 04: View adjustment
Do you get a document that someone else has been rooting in (with or without your question beforehand)? Then open the Check tab and look in the Changes section. With the Accept or Ignore buttons, you make the changes made by another party. With the two small buttons with a sheet of paper and blue arrow (Previous and Next), you can navigate very quickly from one change to another. If necessary, use the Review window to keep a little overview. Do you think everything is okay? Then choose to Accept / Accept all changes.
Tip 05: Comments
Are there any comments on your document? Take them through. You can delete a comment that you no longer need to do with Check / Remarks / Delete. If you want to enter into a discussion with the person who made the comment, click on the comment, choose Answer and type your answer. Are you satisfied with the edited text? Make sure that you refuse or delete all comments and changes that you do not want to make. This is otherwise very unprofessional. Then click File / Save as and give your document the definitive name.