Transfer Outlook data from Windows to macOS

Apps & Software

TransferIf you switched from a Windows PC to a Mac (or use both of them), it may be useful to transfer your Outlook data file to that Mac You can, you just have to know how to do it.

Outlook is still about the same as the gold standard in business. If you are also an avid user of this package that is both a mail client and an agenda, then you may not be able to do without. Switching from Windows to Mac will most likely mean that one of the first installed software packages will be on your new Apple MS Office Containing Outlook. The transfer of data from the Windows version to the Mac version is fortunately good to do. The first step is to copy the so-called .pst file. Here all your Outlook data is hidden at the same time. You must first create that .pst file. Start – on the Windows PC – Outlook and click the file in the ribbon. Then click Open on the left side of the now in front of your window. Then click Import / Export on the right. In the opened wizard, select the Export as a file option.


Click Next and then under Create a file type, select Outlook Data File (.pst), followed by another click Next In the then existing window, select the name of the mail account that you want to export. Check that the option Include subfolders is enabled and click Next again.


Click the Browse button and choose a folder where you want to save the final resulting .pst file for this account. This can be a shared folder on your nas or if necessary a USB stick (if the file fits that). Finally, click Finish. You can leave a password for what it is, especially if the file stays indoors. All data from this specific account is now saved in the .pst file. Unfortunately, there is one drawback to the method: if you use multiple accounts in Outlook, you must create a separate .pst file for each account in the way just described. Pay attention to the naming of the file (the wizard lists the backup.pst by default), so that you do not accidentally overwrite a previously created copy.


Now it’s time to start Outlook on the Mac. Click if arranged in the menu File on Import. In the window that opens, select Outlook for Windows archive file (.pst) and click Continue. Browse for the file created on the Windows PC (found on that stick or shared folder, for example), select it and click on Import. If all goes well, you are now immediately back in business as it is called so beautiful in English.

Another way

Incidentally, another tip concerning Outlook in the macOS version: it is oddly impossible to synchronize the Outlook calendar with the iCloud and thus calendars of devices like iPhone and iPad. Users of Outlook have begged Microsoft for years for this functionality, but the software giant ignores this question. If you mainly use Outlook’s calendar and a completely different program for your mail, you can ask yourself whether it is more practical to walk a different route. By that, we mean simply installing the iCloud software on your Windows PC. After setting this, the Windows version of Outlook is synchronized with iCloud. Once that has succeeded, it is worth considering to just using the excellent standard agenda that is already installed on the Mac. You will immediately find all your Outlook agenda items in it. This is especially a quick and simple solution if you do not use Outlook for mail, as said. Or if you plan to say goodbye to the Mac Outlook, but still want to transfer the calendar data.

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